Aloha Council, BSACampingOutdoor EducationAloha Council BSA Tour Plan Policy

Tour and Activity Plan NEW 5-1-12 

 

Beginning May 1, the old Tour Plan application will be removed and replaced with the new Tour and Activity Plan. This update is the accumulation of work by a cross-functional team of volunteers and staff including the Health and Safety Support Committee, Council Solutions, Outdoor Program Group, and Risk Management Advisory Panels. For more information, you can view the Tour and Activity Plan training video and the Tour and Activity Plan FAQ page. The training video should be viewed by all persons that will be interfacing with the tour and activity plan application. The video includes usual checklists that will enable the user to complete the application with accuracy.

All of your previously approved Tour Plans will cross over and be archived in the new system, but any outstanding ones will not. If you have submitted a Tour Plan and it is yet to be acted upon, please contact Aloha Council ASAP and check on the status. If no action is taken by May 1, you will need to resubmit the trip via the new Tour and Activity Plan.

Aloha Council Tour Plan Policy-
Use this checklist for completing all tour plans

Times when a tour and activity plan must be submitted for council review include the following:

  • Trips of 500 miles or more; or
  • Trips outside of council borders (exception: not to your council-owned property); or
  • Trips to any national high-adventure base, national Scout jamboree, National Order of the Arrow Conference, the Summit Bechtel Reserve, or a regionally sponsored event; or
  • When conducting any of the following activities outside of council or district events:
    1. Aquatics activities (swimming, boating, floating, scuba, etc.)
    2. Climbing and rappelling
    3. Orientation flights (process flying plan)
    4. Shooting sports
    5. Any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.); or
    6. At a council's request (Contact Aloha Council for additional guidelines or regulations concerning tour and activity plans; many have set guidelines for events or activities within council boundaries such as for Cub Scout overnight camping.)

Regardless, the tour and activity plan is an excellent tool that should be included in preparation for all activities, even those not requiring it. It guides a tour leader through itineraries, travel arrangements, two-deep leadership, supervision qualifications, and transportation.

 

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